Zondervan Tuinaanleg · Landscaping and paving company
From six hours of admin to half an hour a week.
A custom system that brings together all project costs, payslips, and weekly timesheets, with PDF exports sent automatically to the bookkeeper — plus a time and leave system for the team.
The challenge
Where it got stuck.
Zondervan Tuinaanleg, a landscaping and paving company, worked hard on projects every week, but at the end of the week the paperwork began: payslips, weekly timesheets, and all project costs were written down by hand or tracked in notes. If someone was sick or wanted to request vacation, it had to be remembered. This took about six hours every week.
What we built
How we did it solved.
Custom administration platform
One system that brings together all project costs, payslips, and employee costs. Projects, clients, and employees are managed on one platform.
Weekly timesheets per project
Each week, everything is clearly organized: hours worked per employee and project, with rates and amounts, plus materials used and other costs for the week.
PDF export, automatically sent to the bookkeeper
Payslips, weekly timesheets, and project costs can be exported all at once as a PDF and are automatically sent to the accountant.
Hours & leave system
Employees submit their own vacation and leave requests. The dashboard shows leave and absenteeism rates, and payslips are stored in the system — and can also be exported as PDF or CSV for the bookkeeper.
AI invoice agent (in development)
We’re building an AI agent that monitors email, filters purchase and sales invoices, and organizes them in one system.
Delivered
- Custom administration platform for projects, clients, and employees
- Timesheets with hours, rates, and materials used per project
- PDF export with automatic delivery to the accountant
- Time and leave system with leave and absenteeism rates
- AI invoice agent for purchase and sales invoices (in development)
Result
What used to take six hours a week now takes half an hour. All project costs, payslips, and weekly timesheets are in one system and sent to the accountant in a single PDF export.
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